Allington Parish Council |
| Meeting Minutes 2004: January February March April May June July August September November December |
| The Annual General meeting of the council was held on the 4th May. The minutes of this meeting were ratified by the council in May 2005. |
The meeting began at 7.30pm. The clerk to the council Mrs Stansfield recorded the minutes. Present. Cllrs PJ Lathey, G Stansfield, M.A.Wrighton D.C.Hitt, T. Gruitt and I. Gay, Susan Anders (Bridport Local Area Partnership Development Support Worker), A.Alford (District Councillor), Mrs C Stansfield Clerk and 5 members of the public. The Chairman Cllr Lathey began by welcoming everyone and explaining that this was our Annual Meeting when a new Chairman would be elected. 1. Apologies. Rebekkah Muir from Magna Housing Association. 2. Election of Chairman. At this juncture Cllr. Lathey stepped down from the Chair and Vice Chairman Cllr M Wrighton took over. Cllr Wrighton thanked Cllr Lathey on behalf of the entire council for all the hard work he had carried out on Councils behalf in the past year. She asked, if he was willing to undertake the role for a further twelve months. Cllr Lathey replied he was willing. Cllr Wrighton proposed and Cllr Gay seconded the proposal before Council that Cllr Lathey was willing to be Chairman for next year ALL AGREED. The Clerk handed Cllr Lathey the Acceptance Declaration which he read out to Council and duly signed. Cllr Lathey returned to the chair. 3. Declarations of Members interests. Cllr Stansfield on item 14C[I] Cllr Lathey on item 14c[iii] 14c[iv] Cllr Hitt item 14C[iv] 4. Minutes of the Previous Annual Meeting. The Chairman asked Councillors if they had received the minutes of the previous annual meeting and was it their wish if they were a true record that he signs them as such ALL AGREED The minutes were duly signed. 5. Matters Arising. The Quality Parish Council Status could now be a step nearer as it took the Clerk a year after registration to complete. We had now adopted the Code of Conduct. We have in place Financial Regulations and we now have the Co-operative Bank as our Bank instead of the Woolwich. The Internal Auditor was pleased with the way we kept our audit. 6. Ancients Monument Officer. The situation regarding the Ancients Monuments Officer still was no nearer. Cllr Lathey agreed to take on this role and that the Dorset County Council be made aware of how unhappy Council was at the inactivity of Ms Pinder in keeping our Ancients Monuments Officers updated and informed. He volunteered when taking on the role that the County Council Archives Office should be aware that is we do not hear from them within 12 weeks from date of letter we would instigate the second stage investigation ALL AGREED. 7. New Councillor. An update on a new councillor being co-opted would take place at the meeting in July 8. Footpaths Officer's Report. Cllr Gruitt as Footpaths Officer had nothing to report. 9. Public Participation. In the body of the meeting were owners of Watercleves Day Nursery, who explained it was now running and successful. Several questions were raised about the play area on Allington Hill and the Chairman informed everyone we were still waiting to hear from the Woodland Trust. As we had received apologies from Magna representative any questions to be given to the Clerk who would pass them onto Magna. 10. Chairman's Report. The Chairman said we had had a good year and discussions regarding 100% affordable housing were now taking place on land in Allington. There is a local housing need and a survey will be undertaken for this. The housing would be good for families in Allington. The Woodland Trust had planted most of the field it had acquired from Shirley Cooper. Council still had not heard from the Woodland Trust regarding the children’s ball area. The grass is growing and despite contacting Woodland Trust on this and other matters nothing was being done. This council has influenced several things in development areas. We have got several notice boards and new seating. The Pymore development is taking shape. We must be aware and note anymore building down Victoria Grove. We now have a good working relationship with West Dorset District Council and other organisations 11. Clerk's Report. Council now had acquired every text and manuscript book we were legally bound to have. The Clerk had been on a training sessions and it was a year since she qualified as a Clerk. She thanked Council for their support and wished it to go on record her thanks for the immense support she has received from Cllr. Stansfield her husband during this difficult year when training and sorting out new legislation. 12. Affordable Housing. The Chairman read out the results of the affordable housing plan, including the expressions of need and explained how the affordable housing would work. 13. Planning. A preservation order had been received from the Hospital – council to request a meeting with Patrick Rimmer – designer as the new plan would cut into roots of tree. Approval had been received for the play area at Coopers Wood Allington Hill. 14. Finance. Our total amount in two accounts comes to £10,546.22p The Insurance was due and this was for £376.98. 15. Woodland Trust Play Area. The Chairman explained that despite many hours of letters, telephone calls and emails we were still no nearer with the Woodland Trust. It was decided to go higher in the chain of command to ascertain how we can get the lease and everything we need to have this play area up and running. We had planning permission but we were still not able to get any sense out of the Woodland Trust re dates etc. 16. Steering Group. Several people had come forward to help on this group and the application form had been completed. The Chairman thanked everyone for attending the meeting and the meeting closed at 9 05pm. The Chairman reminded everyone that these minutes would be ratified at the next councils annual meeting in 2005. The next council meeting was May 25th 2004. The Parish Plan meeting would be separate from the council meeting |