PRESENT:
Cllrs P. Lathey, I. Gay, D. Hitt, M.A. Wrighton. P. Bowditch - Woodland Trust Play Area Supervisor. 3 members of the public Miss A Hull recorded the minutes.
1. APOLOGIES
Cllr. K. Hitt and Don McAlister - Cherry Tree Play Area Supervisor
2. ELECTION OF OFFICERS
a) CHAIRMAN - As there had been no applications received for Chairman, Mr. Lathey
was asked to be re-elected for another term of office. Cllr. Wrighton proposed Cllr. Lathey be re-elected as Chairman, Cllr. D. Hitt seconded the proposal. ALL AGREED. Cllr. Lathey read out the Declaration of Office notice and duly signed.
b) VICE CHAIRMAN - As no-one had come forward to be Vice Chairman for the following year, Cllr. Lathey asked Mrs Wrighton if she would be prepared to carry on for another year. Mrs Wrighton replied she would. Cllr. Gay proposed Mrs Wrighton be elected as Vice Chairman. Cllr. D. Hill seconded. Cllr. Wrighton read out the Declaration of Office notice and duly signed.
c) CO-OPTION OF COUNCILLORS - Cllr. Lathey expained that there are two vacancies on the council and that we are therefore able to co-opt anyone on tonight, who may be interested, otherwise these vacancies would be advertised. There were two members of the public who were interested in the vacancies and therefore Cllr. Lathey proposed to co-opt them on. They are Mrs Christine Stansfield and Mr P Bowditch. Cllrs Gay and Wrighton seconded. ALL AGREED Both new Councillors, as well as existing Councillors, read out the Declaration of Office notice and duly signed. Cllr. K. Hitt, who was absent from the meeting will either be requested to sign it in the presence of the Clerk at a suitable time, or at the next Parish Council Meeting in June.
d) D.A.P.T.C. REPRESENTATIVE - As there were no offers to take on this role, Cllr. Lathey offered to take it on for another term. ALL AGREED.
e) ANCIENT MONUMENTS OFFICER - As there were no offers to take on this role, Cllr Lathey offered to take it on for another term. ALL AGREED.
f) TREE & FOOTPATHS OFFICER - As there was no longer a Tree & Footpaths Officer, new Councillor, Cllr. Bowditch offered to take this role on. ALL AGREED.
g) BLAP REPRESENTATIVE - As Cllr Wrighton had been attending the majority of these meetings, she agreed to take the role on. ALL AGREED.
3. TO RECEIVE DECLARATIONS OF MEMBERS INTERESTS
None were declared at this point.
4. MINUTES OF PREVIOUS MEETING
The Chairman asked if everyone had both received and read the minutes
of last years annual meeting, if so, were they a true record. ALL AGREED.
The minutes were duly signed and dated.
5. MATTERS ARISING
None to report as most were brought up at past Parish Council Meetings.
6. PUBLIC PARTICIPATION
a) Having problems with seagulls nesting on houses in Cherry Tree.
Some are being fed and encouraged by residents. Clerk has already informed
Magna and West Dorset District Council.
b) There is a yellow van that
keeps being parked at night time and at weekends on the footpath in
Simene Close, therefore blocking its use. Clerk to inform Footpath
Officer at Dorset County Council.
7. FINANCE REPORT
The account balance was read out to Councillors and as usual all books
were on the table for any member of the public to read.
a) The first
half of the precept has been received, the balance of ordinary account
now stands at £12,993.90. The savings at £4,030.39. Clerk asked the council if it was their wish to transfer any of the precept over to the savings account where the interest is greater. The Chairman suggested that we transfer £3,000. ALL AGREED.
b) Cllr. Lathey declared an interest in this item once he realised that the Air Ambulance had written to request a donation. The following S137 payment was authorised by the council: Air Ambulance £500. This was proposed by Cllr. Gay and seconded by Cllr Wrighton seconded. The following S142 payment was authorised by the council: Citizens Advice Bureau £500. This was proposed by Cllr. Lathey and seconded by Cllr. Hitt. It was agreed that a request from Dorset Safe Partnership be taken out of the running due to the fact that they were unable to prove that their charity benefitted any member of Allington parish. It was agreed that as donation requests had been so few, that the Clerk would write to previous applicants to make them aware of possible donations available.
c) Cheques for approval and signing were for £188 for Clerks wages and the S137 and S142 donations agreed above.
d) The Internal Audit had been completed and was duly signed and copies given to all.
e) The Insurance quote for the year if we stay with Allianz Cornhill had come in at £648.64. Clerk had also managed to get a quote from Community First who had quoted £589.26 with the same cover. Cllr. Lathey proposed to go with Community First, Cllr. Gay seconded the proposal. A cheque was then written and signed.
8. PLANNING APPLICATIONS
Ref: 1/W/07/000746 - Lower Pymore Farm - Construct vehicular bridge over the River Brit - All agreed
Ref: TP/07/00119 - Hazel Lodge, 17 West Mead - Reduce and reshape various yew trees, fell one cypress tree - There were no objections to this as it was felt to be necessary work.
Ref: 1/W/07/000719 - 3 Pond End, Pymore - Change of use of agricultural land to residential curtilge - No objections as long as any future development of the property does not advance onto this land.
Ref: 1/W/07/000057 - Mill Cottage, Pymore - This has now been granted.
Ref: TP/07/00097 - Cedar Cottage, 3 West Mead - This has now been granted.
9. CHAIRMAN'S REPORT
Cllr.Lathey felt that no report was actually necessary as he had given one for
the year at the April meeting.
10. CHERRY TREE PLAY AREA REPORT
Mr McAllister, although not present, had told the Clerk that all appeared
to be fine at the present time.
11. WOODLAND TRUST PLAY AREA
Paul Bowditch reported that he had seen Valerie Staley from the Woodland
Trust on Allington Hill with a clipboard. He has also noticed more
litter. We have still not had a response back from Andrew Dyke (Symondsbury
Estate) regarding the BMX riders who had been making ramps and digging
out areas for their bikes. Clerk to contact Andrew Dyke again. Paul
Bowditch and one other reisdent had repaired signs for the play area.
12. CORRESONDENCE
Various correspondence and magazines were tabled.
13. DATE OF NEXT MEETING
The date of the next meeting will be 12 June 2007.
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