PRESENT:
Cllr. P. Lathey, , Cllr. D. Hitt, Cllr. K. Hitt, Cllr. D. Hitt, Cllr. I. Gay, Cllr. P. Bowditch (Woodland Trust Play Area Supervisor), District Councillor A Alford, 3 members of the public. Miss A Hull recorded the minutes
1. APOLOGIES
Cllr. M. Wrighton, Cllr. C. Stansfield and Don McAllister (Cherry Tree Play
Area Supervisor).
2. TO RECEIVE DECLARATIONS OF MEMBERS INTERESTS
Cllr D Hitt and Cllr K Hitt declared an interest in Item 4 due to their son
putting in a quote for a new bench.
3. MINUTES OF PREVIOUS MEETING
The Chairman asked if everyone had both received and read the minutes of
the last meeting, if so, were they a true record. ALL AGREED. The minutes
were duly signed and dated.
4. MATTERS ARISING FROM THOSE MINUTES
Goal posts have been collected by Edwards to be taken away for shot blasting
and powder coating. They should be back up before the Easter holidays.
A bill for this has already been received which councillors agreed
to sign but advised Clerk not to send out to them until the goal posts
have been returned.
New quotes for the seat have been received from Groves Garden Centre
and TMH Fencing. After looking at all quotes including those from John
Bright's previously received, it was agreed that the quote from TMH Fencing represented the best value for money. This was proposed by Cllr. P. Bowditch and seconded by Cllr. I. Gay.
The conifer trees at Longhayes Avenue have been partly cut back but
due to the machine breaking down the cutting back was cut short. Clerk
to write a thank you letter to the owner concerned and query when the
rest will be cut.
The Volvo that was parking in Hospital Lane with no tax has now gone.
Clerk had informed DVLA.
5. PUBLIC PARTICIPATION
There is lots of illegal parking in North Allington which is causing
a problem for access and emergency vehicles. Clerk to inform Bridport
Town Clerk.
Magna is looking at a resurfacing programme for the whole of Cherry Tree.
Cllr. P. Lathey updated all on the Flaxhayes Paddock project. Many
postive responses had been received. The consultation process is ongoing
with regular meetings. 6. FINANCE REPORT
The account balance was read out to Councillors and as usual all books
were on the table for any member of the public to read.
a) The balance
of the ordinary account now stands at £6,062.78. The savings at £11,091.01. Money paid in is £7.60 in Interest on Current Account. Also VAT reimbursement of £389.92 has been received.
b) The following cheques was authorised by the council: Clerk's wages
(for past month) £197, Logomotion for web updates £220, Edwards for
goal posts £85.25
7. PLANNING APPLICATIONS
1/D/08/000124 - 3 Pond End, Pymore
Comments were needed on this before the meeting. It was agreed that
there would be no objections as long as materials used matched existing
and that the extension remained in the boundary of the property and didnt
go on to the paddock next door.
8. UPDATE ON COOPERS WOOD LEASE
Clerk
had searched through the old files to find evidence of the lease being £100
per annum forever. Neither Clerk nor the Solicitor had been unable to
find any evidence of this. Solicitor suggested rather than spending time
and money trying to get the lease reduced that it would be better to
agree to the £125 per annum as it would be cheaper in the long run rather
than spending out on hefty solicitor bills. This was agreed and the Woodland
Trust had now put together a draft lease for agreement by the Parish
Council. The Solicitor had looked over this and the only differences
between this lease and the lease we have signed before is that this time
it is for a period of 5 years and an increase to £125 per annum rather
than the £100 per annum we have previously paid. All agreed.
9. CHERRY TREE PLAY AREA REPORT
Mr McAllister had told Clerk that all was fine with the play area.
Cllr. P. Lathey said we will need to start updating equipment soon and
councillors to think about what could be useful in that area.
10. WOODLAND TRUST PLAY AREA
Mr Bowditch said all was fine apart from weather making ground wet and
muddy.
11. CORRESPONDENCE
Various which were all available to read. This included correspondence
from Symondsbury Estate regarding the parish council's consideration
for appropriate land owned by the Estate which could be used for affordable
housing. The details included two sites within Allington Parish which
unfortunately all councillors felt were inappropriate and unsuitable
for building of any description. Clerk to inform Symondsbury Estate.
12. DATE OF NEXT MEETING
The date of the next meeting will be 8th April 2008. This will also
be the Parish Meeting. The Parish Meeting will start at 7pm followed
by the ordinary Parish Council Meeting at 7.30pm.
Meeting closed at 8.25pm |